Administrative Assistant

As the Administrative Assistant, you provide support to the editorial, marketing and sales team on an array of administrative tasks and activities. In this role you are tasked with collating and recording editorial updates, managing outside vendor relationships, promoting marketing material and updating the sales database. This role calls for somebody with excellent organization skills, strong attention to detail, proactive thinking skills and a passion for working with and helping others.

Principal Duties & Responsibilities:

  • Input, monitor and update data in the master editorial list.
  • Coordinate resources for new releases, reprints, etc.
  • Review vendor contracts and ensure prompt payment of invoices.
  • Administrate travel and expense reports.
  • Support marketing activity by proofreading flyers, catalogs, etc.
  • Input, monitor and update the sales database with customer information, sales activity, etc.
  • Act as a point of contact for customer queries.
  • Provide other ad hoc support as required.

Required Skills, Knowledge, and Experience:

  • A BA/ BS degree in a relevant field
  • Must possess native proficiency (written and verbal) in English with near native proficiency in Spanish, OR native proficiency in Spanish with near native proficiency in English. 
  • Excellent organization skills, attention to detail and ability to juggle multiple priorities
  • Strong Microsoft Office skills, specifically Excel, Word and Outlook.
  • Experience in publishing a strong plus.

Why Join Us:

Why join us? We at Vista Higher Learning are proud to say that we’re not just another publisher. We’re the leading specialized language publisher for U.S. and Canadian higher education and secondary school markets whose first-hand knowledge of languages and diverse cultures sets us apart from other publishers. We’re passionate about developing educational materials that incorporate authenticity and culture. We bring a fresh new approach to teaching languages by integrating technology, design, content, and pedagogy to make learning easier, more practical, and more rewarding. With current programs in Spanish, French, Italian and German Vista Higher Learning is committed to helping people communicate across languages and cultures.

Our Benefits:

Our benefits package includes life/health/dental/vision insurance, 401(k), educational assistance, PTO and paid holidays.

Are You Interested in This Position?

Vista Higher Learning is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.